Ambercon Conduct Policy

Ambercon is dedicated to providing a safe convention experience for everyone. These policies apply to everyone attending Ambercon.

Attempts to use the letter of a policy to defeat the purpose of the policy are unacceptable. Any pattern of behavior which is consistently barely within acceptable limits for individual actions is also unacceptable. In other words, do not be a rules lawyer.

Sanctions

Attendees violating these rules may face sanctions up to and including expulsion from the convention without a refund, and/or being banned from future Ambercon events. All sanctions are administered at the sole discretion of the Ambercon organizers.

Reporting Violations

Report any policy violations to a Ambercon Staff member. While Staff members can be found throughout the convention, there will always be Staff members at Room 555 available to address policy violations. Staff members are required to promptly escalate reports of harassment, general misbehavior, or safety violations for resolution.

Harassment

Do not harass anyone at Ambercon, whether they are part of the con or present at the venue for other reasons, in any way. Harassment includes (but is not limited to) offensive verbal comments related to characteristics including gender, gender identity, gender expression, sexual orientation, disability, physical appearance, body size, race, veteran status, or religion; deliberate intimidation; stalking or following; harassing photography or recording; sustained disruption of events; inappropriate physical contact; and/or unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately. Even if you do not believe that your behavior is harassment, if the recipient does, you need to stop.

Whether the harasser stopped when told to cease and desist or not, it is still harassment under this policy and will be treated accordingly. Please report any violations of the harassment policy to a Staff member.

Badge Swapping

Do not steal from the convention by allowing others to use your convention badge or play in your game without a badge. We will confiscate badges from anyone we catch sharing or swapping badges, and they will be asked to leave the convention. Ambercon is a not-for-profit organization run by volunteers; we break even over time but cannot tolerate theft.

Smoking

Smoking is illegal in any shared function space. Ask your Gamemaster for a smoke break if you need one, and then go to a designated smoking area outside the facility.

General Misbehavior

Do not engage in behavior which endangers the health or well-being of others, their property, or the relationship of Ambercon to its host site. Please remember that you are in a public space, and you should treat other people and their belongings and the facility in which Ambercon is held and its staff with respect.

Policy on Minors at Ambercon

Minors age 13-17 must purchase an adult badge. Parents or guardian of them must remain on site and/or be easily and quickly available on site in case of need. Please provide contact information on the back of the child’s badge in case emergency or accidental separation.

Gamemasters (GMs) have provided teen-friendly tags for their events that allow teenagers. GMs have discretion on whether they invite or allow teenagers for their event. They are not required to do so.

GMs also have discretion whether to allow caregivers to leave the immediate vicinity of their child at the risk of the parent or guardian when explicitly arranged with the GM at or before the start of the event.

At no time is Ambercon, its gamemasters, volunteers, or staff responsible for your child. If you or your caregiver choose to separate from your child (whether across the room or down the hall), that is at your own risk as a parent.

Gamemasters with disruptive players (whether adults or children) should contact Ambercon staff. Ambercon has policies regarding misbehavior and harassment that may result in dismissal from the convention without refund.

In the case of disruptive children, we will contact the parent, guardian, and/or caregiver to discuss the situation. If the disruption is serious or ongoing, the parent, guardian, or caregiver will be asked to remove the child from the convention space without refund. The parent, guardian, or caregiver may return after the child has been removed from the convention and care arranged elsewhere.